Name: Intuit ProConnect: QuickBooks Online Integration
Uploaded: 2026-01-22T18:35:13.837Z
Duration: 1 h 4 min 8 s
Description: Intuit ProConnect: QuickBooks Online Integration

Transcript for "Intuit ProConnect: QuickBooks Online Integration": Hello, and thank you so much for joining me today for this session called Intuit ProConnect TACS with QuickBooks Online integration. Glad that you could be here with me today as we spend some time talking about those integrations with ProConnect Tax and QuickBooks Online. And before we jump too far into it, quick introductions, those quick housekeeping stuff that's kind of always required at the beginning here, and then we'll jump right in. My name is Ross Olson. As you can see with my name appearing here below or around my face, I guess, I've been around for about a decade helping tax professionals, tax and accounting firms, answer some of their questions, everything from workflow to how do I do this in the program? How do I enter this to get the amounts to generate on the tax forms the way that I want them to? So I've done, just about everything in that particular space. But I've always enjoyed it. It's always that question, the unknown of of learning something new, of helping others learn something new. And I'm glad that I can be here with you today whether or not this is a new topic for you or something that you are kind of familiar with or maybe you feel very familiar. You just want to make sure that you have it, well understood or have it mastered even potentially. So this session today, again, can run the gamut. If you're brand new to QuickBooks Online integration with ProConnect, or if you've used it before and just wanna make sure there's nothing you're missing, then you are in the right spot. With that being said, let's talk about the agenda, what we'll be covering or talking about today. We're gonna start things off with a quick overview, of the platform itself just so you can understand it maybe from a a higher level view just to get to get the full picture before moving into QuickBooks Online Accountant and Ledger and how that how those two utilities, work with this platform with ProConnect Tax. And in particular, the utilities we'll be talking about that really cover most of that integration, at least the key levels of integration are going to be prepped for taxes, being able to take your data from your clients and QuickBooks Online Accountant into ProConnect Tax, as well as invoicing and setting up and being able to understand some of those access and permissions because, as we'll learn, they're shared across both QuickBooks Online Accountant and ProConnect Tax. Additionally, as far as participating goes today, you'll see some of those best practices on screen. In general, if you have any with audio or video, we always recommend kind of in this order. One, refresh your browser, usually f five on your keyboard, or just the refresh button in your web browser, usually next to the the URL where the website is. That will get you refreshed and usually will fix things. That also can fix some of the polling that we'll talk about. If you're not seeing a polling question, sometimes a refresh will do that. Secondly, if things persist, you're refreshing, things aren't working right, you may wanna try a different browser. We do recommend Chrome or Safari as you can see here, but if things aren't up to date, if something's not working right, you may have extensions or add ons that can cause issues too. So if something's still aren't working, we do recommend switching browsers to see if that solves the problem. And then finally, if things still persist, we recommend switching. Sometimes, if you're accessing from a mobile device or from a computer, if there are things or issues happening, it's just necessary to switch to something different. Most most issues are solved just by refreshing your browser if you have them, and I will say most individuals don't have issues at all, but they do happen. It happened to me even, so refreshing is the best course of action here. As we get to the end of this session or towards the end, you'll see a survey. I always appreciate if you take a moment to fill that survey out so we know how to do things differently or more of the same so we can give you the best experience possible going forward. As mentioned, there will be polling questions throughout. I'll make sure to call them out. I'll give you plenty of time to answer. Those will appear again on the screen, but also in the polling tab. That polling tab will not generate until I launch the poll, and you'll see it between the chat and the docs tab in the, the panel there. And while we're here speaking of those, if you're wanting to engage with everyone else here, use the chat. If you want to view the slides and the handouts for this session, go to the docs tab. And if you'd like to ask myself or my team behind the scenes any questions, use that q and a tab. This session is eligible for one, CPE credit. You can see the requirements listed there as far as what needs to be done. I will mention this. If you meet these requirements, you'll get an email of your certificate within about forty eight, two business days forty eight hours, two business days. If you don't see it, check your junk or your spam. Sometimes it gets sorted there. And if you still don't see it and feel like you've met the requirements, then please send us an email. You can see that email here. If you need to access this, again, remember it's in the, docs tab as part of the presentation slides. You can go and find this email. You don't have to write it down right now real quickly. But again, it should be sent to you automatically, so you won't have to email. But if you do need to email, let us know that you didn't get your certificate. Let us know which session you attended and what day it was for so the team behind the scenes that, help manage these, certifications can find you can get this sent to you, and they should be sent to the email that you registered with for this session. A quick disclaimer, just mentioning this session is educational in nature and should not be construed as tax advice. I don't think there's gonna be much that could be construed as tax advice here, but keep in mind that, like any session that you attend, really, it's a snapshot in time. And as we all know in our industry, things can change very quickly when it comes to guidance, rules, interpretations, best practices, so keep that in mind as well. We do have our first polling question just to try it out, to make sure that, all of you know how to use it and also so you can see where it's going to pop up at. So for about a minute here, we'll let this particular poll run, and it's an easy one. What is the primary reason, for attending that you have for attending this webinar? So take again about a minute to answer this polling question. And while you're doing that, I'm just gonna check to see if there's any quick questions in the Q and A. And don't forget, you can use that q and a panel as well to ask questions to, again, myself and my team behind the scenes. If you're using the chat to ask questions, sometimes we'll be able to see that and we'll, you know, push things over to the q and a or try to answer in chat as well. But if you really want to reach out to someone on our side, q and a is the best place to go. And, again, remember, you should see this on the screen in front of you or in the poll that will be between the docs tab and the, the chat tab. If you're not seeing a a polling question, we recommend refreshing your browser as the first step, as I mentioned. Okay. We'll wrap this up here in three, two, and one. So I know that wasn't a curveball. Wasn't too tricky, I hope. And we're gonna begin, as I mentioned, in the Intuit Accountants Cloud platform. So this is, again, kind of our overview just to make sure that we're all on the same page. We know what we're talk what you guys all everyone here is, with me when I use this phrase, what we're talking about. And for those of you that are aware, say, well, yeah, of course. We we know this. I I mentioned this just from experience. There's a lot of firms out there for whatever reason. There's nothing wrong with it. There's there's some there's a lot of firms that just don't realize that this isn't kind of an interconnected platform. And if you're doing or have bookkeeping clients, if you have accounting clients in QuickBooks Online account, you if you're not using ProConnect Tax, if you're not preparing those returns, or if you're preparing returns in ProConnect Tax but not integrating your clients that you're doing your basic bookkeeping all the way to your more advanced accounting work for those clients, having it all part of one platform helps keep those workflows more automated, more streamlined and efficient. And, basically, if you don't realize that connection exists or this integration exists, you're leaving quite a bit on the table. So that's where we're gonna start with just this understanding of what is this platform that I'm talking about when I mention platform, when I talk platform. And we'll start at the beginning, which is just that overview of this. You may see this as a tagline in some places of accounting, tax, and advisory together. It's one of the only I think it is the only online platform that offers these three elements essentially connected across the platform. Now we won't be talking too much about advisory today. We'll have a separate session that we'll talk more about into a tax adviser and especially in regard to how it's used with ProConnect tax. But we're gonna be focusing on those first two elements, at that accounting, bookkeeping element along with tax preparation. That's where we'll be spending our time. As I mentioned, it helps you automate tasks, just within each application. So as you're using ProConnect TACS, right, being able to automate data entry by using the document import functionality, by by being able to grab transcripts or being able to upload a PDF copy. Like, all of those and all of that is a great automated or great automated features within ProConnect attacks on its own, but now you've expanded this to separate utilities across these applications of QuickBooks Online, Accountant, and ProConnect Tax to now automate across the platform. So it's one of those pieces where, yeah, you're you're not leaving everything on the table. Right? We still have some powerful utilities within each application, but if you're not integrating them, if you're not utilizing how they connect at the at the seam, then you're leaving a lot on the table when it comes to those between application, automated tasks. On top of that, this is probably one of the most common or core levels of how they're integrated or connected, but it's can be overlooked, and it's something that's not shouldn't be overlooked as a a benefit, is just having that shared client list. A client in ProConnect tax exists as a client in QuickBooks Online Accountant, and being able to have essentially that one database, that one client list that you can manage, instead of having to really separately or having to add clients in multiple places and manage it that way is just one extra failure point. And it may not fail every time, right? We're not pretending like, you know, someone's gonna forget to add a client in both places each time, but having a shared client list by default helps prevent some of those administrative tasks that can happen just by having separate client lists, separate lists, or databases that you're working from. In addition to this, by having this integration with QuickBooks Online Account, it opens you up to the QuickBooks app store. So it provides the flexibility of saying, I need an application that will do something more specific for my clients. Now you have that integration because you can search for it and utilize that QuickBooks App Store to have it included in QuickBooks Online Accountant. And, again, those clients that are shared across QuickBooks Online Accountant are also shared in ProConnect, So you'll be able to utilize it that way. So, yeah, flexibility is definitely key, but all of this too is something that, as as we kind of often say, flexibility is great, but if it's not safe, if it's not secure, then you're just opening the door up for more problems than what it's solving for. And that's always has to be underscored by that security built in of having not just, I say just like it's a a bad thing, but not just the compliance or the the best practice element of saying, yeah, I'm doing everything the way that I'm supposed to be doing by the books, by the way I've been instructed to, sometimes legally mandated to. Right? Compliance can be a wide branching word there. But also making sure that you're going sometimes above and beyond By having protections that oftentimes are not affordable or feasible to businesses, sometimes these are enterprise level security functionality, sometimes just as simple economies of scale. By utilizing this platform, you're able to utilize security functionalities that on your own would not necessarily be cost effective and are when you're using cloud technology like the Intuit accountants cloud platform with ProConnect, Tax, and QuickBooks Online Accountant, you have that built in. Now I also mentioned mentioned too, as I say this, as I as we talk about this platform, we're I'm being very specific about what we have, what Intuit offers, Intuit accountants offers for QuickBooks Online Accountant and ProConnect Tax in saying that not every cloud offering is built the same. So while I would love to say that cloud as a general catch all term is better, I would also caution you to be aware that cloud can run the gamut from what it means, what different people interpret it to mean, and also what type of security or capabilities it offers as well. So keep that in mind when I talk about security, when I talk about flexibility and being able to automate tasks, I'm not talking about the cloud as just a concept for any application in the cloud, but specifically this platform with QuickBooks Online Accountant and ProConnect Tax. And if you're using cloud applications, just like any application, any tool that handles sensitive data, always, always, always recommend that you do your due diligence, make sure that that is secure, safe, and is protecting probably the most valuable asset you have, which is your data, and probably particularly your client's data. So now we have an overview, and I've already kind of, have mentioned this a bit, some of the benefits, some of the pieces, but we've seen just the high level overview of this platform. We're gonna talk more specific now for QuickBooks Online account. And, again, for those of you right now using QuickBooks Online Accountant, sometimes referred to as QBOA, or QBO Accountant, not something that's gonna be, you know, a revelation here to you or something earth shattering, this this brand new. But for those of you that haven't into aren't using QuickBooks Online Accountant and maybe don't have this, Again, you don't have to do the enable integration, but if you're just not using it, you wouldn't be able to use some of the tools and functions. This is more a quick overview of QuickBooks Online account in which in the in the instance of our discussion today serves as what I've had as a subtitle here to this slide, that intersection of our workflows. Now QuickBooks Online Accountant, just like ProConnect Tax, is accessible from any web browser, so you're not limiting yourself. It's on a desktop application, right? It's still available in the cloud, in the browser, just like ProConnect TAX. It integrates, as I mentioned, from their app store with over seven fifty applications and has automation throughout. So when your clients are tracking your your business clients, right, they have some type of business activity, which can be everything from some of those sole proprietors, those folks in more of the the gig economy, they're doing more of the one off work, all the way to more established businesses, and maybe they're set up as legal entities, as S corps, C corps, partnerships, etc. All the way, the entire run of clients can utilize this and the tasks they need to track that activity that they're doing is automated throughout as well. So, things like receipts and invoicing, payments, reminders, reporting, and much, much more is all automated too. So that's the key element, again, of that, just the automation within the application. And then on top of that, being the hub, as I've said, the intersection of this platform means that all of those tasks, all those clients built there now can be used to do tax compliance, right? To do tax preparation. And then on top of that, as we think forward to the next step, being able to advise those clients with tax advisory and have all of that automated throughout. But QuickBooks Online Accountant serves as the hub of our experience here or that intersection that's going to help make all of those different workflows automated and as seamless as possible. One particular subset of QuickBooks Online Account is QuickBooks Ledger. Now QuickBooks Online Accountant, all of the clients are there regardless of if they have a QuickBooks Online subscription or not. There are key functionalities that are only enabled for those, clients that have QuickBooks Online subscriptions, which can be several different versions depending on what those clients need. QuickBooks Ledger is essentially one of those versions, one subscription version for your clients to have, except this is something that you as the the owner or the admin of QuickBooks Online accountant are initiating and having access to for those clients that maybe don't meet the minimum need to really have something like QuickBooks Online. They really aren't quite there yet. It's a service that helps those business owners oftentimes, as I mentioned, sometimes more of the the, contractors, sole proprietors. They do gig work or do one off work, contract work, but they don't necessarily have a full business model set up. QuickBooks Ledger can solve for those clients as kind of a baseline subscription or service that you can utilize to have all that information tracked and still take advantage of all these automations and integrations, especially between QuickBooks Online Accountant and ProConnect Tax. So we say these are simpler client engagements. I would say an example of these, if you're trying to think of what types of clients would fit here, these are clients that maybe do less regular work. So maybe they have their full nine to five time job, but then do something on the side. It's everything from you know, maybe they are an author or write books or have, have things they sell in online marketplaces, for example, but it's not their full time work. They have some type of business activity or a need to track certain things so that they have that all accurate when it comes time to prepare their tax returns. That's where QuickBooks' budget can come in. And how does it help those clients? Well, first, and probably the key benefit is automating those bank feeds. So being able to track for those clients, which of these expenses, which of these purchases, which is which is related to the business and which is your own personal. Especially for your simpler clients, it's usually intermingled even for more complicated business clients. Those are usually intermingled in one account, in one bank. So being able to automate those bank feeds and have those flow through to the correct place inside of QuickBooks Online helps keep that information accurate, up to date, and prevents having to really work that manually or clean that up so much when it gets time to prepare their tax return. It still is going to provide, as I mentioned, some of those key functions of reporting and doing that bookkeeping, of helping do some of that reconciliation, getting some of those statements and reports out. So, it's not just a basic, Okay, now we've turned it on and you can do prep for taxes, you can move the data into their tax return. No, no, no. This is everything that needs to be done up to preparing a tax return, not just this is going to help you prepare a tax return. With that being said, that is also another element here of assisting, having this be available now that you've tracked this over the year. You don't have to come in and spend all the extra time on cleanup and adjusting this information just to prepare their tax return because you've taken advantage of these automations, of these capabilities inside of QuickBooks Online. Now we can essentially get this information where it needs to go when it comes to that year end process or getting ten ninety nine tracks or tracking ten ninety nines or preparing the client's tax return. Maybe that is a Schedule C on their ten forty or maybe they are set up as a basic corporation partnership, etcetera. That is something that QuickBooks Ledger can do to, essentially have that enabled for them. On top of that, you're going to have access, that client level access to be able to see this information real time. And if you're already using ProConnect Tax, if you already have some clients in QuickBooks Online that have maybe a more full subscription, this helps keep everyone in the same, same flow, the same process so that you're not having to alternate how you're working for those clients. So some of those clients may just bring you an Excel spreadsheet at the end of the year, bring you a shoebox of receipts. Let's let's stop that process and get everyone in the process of using QuickBooks Online, even if it is from this ledger point of view, to get everything automated, to get those bank feeds automated, to have those pieces be standardized. If you're someone that just, you know, sells a few candles on a mobile on an on an ecommerce platform or if it's your full time business, you know, there is no nine to five. This business is your full time business. Regardless of where that client is at for you. They're your they're a business client, and all that data is included in the platform so that you can take advantage of all those integrations. So I mentioned QuickBooks Ledger because it's probably one of the newer offerings, one of the newer kind of we'll call a subscription term, but it's something that is, purchased, managed, and utilized solely by the accounting firm, not something where that client would really have access to be able to go in and make adjustments on their own, but something designed to help you as the bookkeeper, accountant, tax preparer, sometimes all three, assist in getting this data clean, accurate, and ready and prepared when it comes to tax time. Alright, our second polling question is QuickBooks Ledger ideal for what type of client? What type of client is QuickBooks Ledger ideal for? You see the answers there, I'll give you a little hint. I don't think there's a wrong answer here. So, take a little bit of time here, answer the question, and we'll continue on with our session. And appreciate all of your questions you may have. Just a quick reminder too to download the presentation slides so you can have those resources as a handout as a resource for you. Yeah, any answer here is right. Quocus Ledger is ideal for any of these types of clients and, more. So not an exhaustive list, but, you know, sometimes it's difficult to say, what is this simple client? What does that mean? What type of clients work best? Here we go. Let's continue on. Now we're gonna jump in and take a closer look at prep for taxes in a moment because that's when it this conversation, which is framed or, at the very least, centered around ProConnect Tax, when we talk integration with QuickBooks Online, I think Prep for Taxes is probably the most fun fundamental integration or most fundamental utility because that's how we're getting data from QuickBooks Online QuickBooks Online accountant to ProConnect Tax. So to populate, to get the data inside of the tax return, this is where we're going to spend some time. Hopefully, not as much time as you would without it, but we'll spend some time to get things squared away. To describe it, in base terms, some people, if you're familiar with other other professional tax programs, a trial balance utility is sometimes the best, explanation here of what this is, just called prep for taxes. Being able to take the information that's already in your client's books, already in in QuickBooks Online, and have it mapped into your client's tax return. This is going to help us automate that process. You're not having if the data is already in QuickBooks or it's already somewhere else, if, you know, if we're not using QuickBooks, we don't have that. You're having to reenter it inside of ProConnect Tax. If everything is already in QuickBooks, then this helps eliminate that duplicate entry so that everything flows through and you're not having to recreate or duplicate your work efforts. It also makes it easier to review and do any adjustments that need be. Even if everything is inside of QuickBooks, even if you're taking advantage of those reporting functionalities and those automations, those bank feeds, those automatic receipts, for example, All of that is wonderful, but there's still sometimes small adjustments, big adjustments. We don't, limit you to just making small changes, but this allows you to more easily make those adjustments and clean it up at two levels. If you're wanting to make those adjustments, on the books as well, on the accounting side, the bookkeeping side, wonderful. You can. And then move things over to tax, or maybe you wanna make tax only adjustments that don't affect any of your client's information in QuickBooks, you have the flexibility to make either adjustment within, prep for taxes. And as mentioned, being able to map this information helps speed this process up, but what works really well here, what's really nice about Prep for Taxes is you're going to be able to adjust things. Now we will have certain things mapped by default based on what the most likely mapping is, but you can go in and adjust that and customize it. And anything that's not mapped, any field that needs more attention, you can choose that mapping. And ProConnect, tax QuickBooks Online, that prep for taxes process will remember that, not just year over year, but even within clients. So if you have some common or standardized practices across clients, you'll see this mapping be standardized across those same clients as well. And as a general note here, I always say sometimes in the first year, the first time you have to map these, you'll spend a little bit more time getting things mapped. Again, things still should be mapped. It won't be just, you know, having to start from bare bones, but then year over year, client over client, you should see more of those mappings happen automatically, retained, or remembered for those clients. You're not having to do that. So there may be an initial investment of mapping some of this, but then again, year over year, you shouldn't need to spend that time mapping that information. So let's jump inside of this platform now. We spent enough time, I think, talking about it. Let's get a little bit hands on. We'll look at prep for taxes. We'll come back, and we'll have a polling question at the end of this kind of visual tour. And then we'll, talk about a few additional pieces here towards the end, and we'll jump back in the program and look at those too. So let's jump in, like I said, take a look and see what is going on inside of ProConnect Tax. Wonderful. I think I am ready to go. Perfect. So we've already talked, given you the overview prep for taxes, so I'm gonna take you back in time just a little bit. As we talked about the platform, you'll see under workflow solutions, tax advisor and QuickBooks or QB accountant. So these are the two in the platform that I mentioned. Again, tax advisors covered. We'll cover that in a separate session, But QuickBooks Online Accountant is what we're spending or where we're spending our time at today. So you can see it's accessible here. If you're inside of ProConnect Tax, you can open up QuickBooks Online Accountant. It's the same information. So your username and password shared across this as well, so you're not having to, you know, read information. And as you're inside of this let me zoom in so we can see things a little bit more closely. As you're inside of something like, QuickBooks Online Accountant, you're going to be able to, under accountant tools, go into ProConnect Tax. So regardless of where you start, if you sign into QuickBooks Online Accountant or you sign into ProConnect Tax, you can enter the other or go between or navigate between the others that way. In addition, if we look at our main client list here, our overview, as I'm in the, practice view inside of QuickBooks Online Accountant, I can see a column for prep for taxes that will let me review the data and do that mapping, but I can also see the tax returns that I've created for these clients. So as the hub, if you wanted to use QuickBooks Online Accountant as the main or first stop, you could do that to see bookkeeping information, to jump into these clients' books, and also to be able to navigate to tax returns as well. So, you'll be able to search for clients this way. Again, it doesn't have to replace being able to look for clients inside of ProConnect Tax, but this same client list exists both here and within ProConnect Tax. So, you'll have that shared across, and you'll be able to use this, if you wanted to, in the same way you'd used your clients, the client list inside of ProConnect Tax to get two different clients, or to see their tax returns as well. Wonderful. Let's take a look here too at, we're gonna jump into a return now. And I show this because I know I mentioned all the different integrations, all the different pieces of getting bank feeds automated or being able to import or bring in receipts, the app store of having those applications available to you. Those are going to be available here. You'll be able to jump into them and manage any of those settings either for yourself or your QBOA firm or to jump into a client's books to manage that and view that for a particular client. We're not going to talk about those specifically outside of just mentioning them as benefits or something that you can utilize, but there should be some links or some handouts or resources in the handouts rather that talk about that more. And I also direct you to the accounts community or as you're inside of QuickBooks Online Accountant, being able to click on that help icon in the upper right, you can search through this database, this knowledge database for how to do those things, how to set up bank feeds. Even going online to the community. We'll also let you ask about applications, for example. I have this situation. Which app would be best suited for my clients, for my firm? That's where I would recommend you go to learn a little bit more about that. But I mentioned it too, is just having that option is very powerful. Being able to have that full suite of applications that integrate, being able to have those by default integration or utilities and automations is a key benefit. But to go more in-depth on those, I would recommend highly searching for the knowledge base, searching the community, and again, if you'd like to grab that from the handouts, you can do so. What we're gonna spend time right now, though, is actually jumping into a client's books. Now, this could be a full QBO client. They may have a full QuickBooks Online subscription, which is the case for this sample client that I have here. But this would work essentially the same as if they were a Ledger client, so one of those basic clients. This process of Prep for Taxes is done essentially the same way. We can see or navigate to Prep for Taxes through the accountant tools, and that will take us to the Prep for Taxes utility. Now, you can also, as I showed on that initial client list, there was that column for Prep for Taxes. That's another way to navigate to this. There's multiple roads or multiple paths that lead to essentially the same process. Alternatively, I wanted to mention that if you're utilizing Intuit Accountant Suite, you'll see a little bit of a different view. You'll still be able to see your clients here as we, spoke about. You'll still have the dropdown to pick the clients you need to work on. But as you're utilizing this, you're going to prep for taxes. It may look slightly differently, in general. And also as you're utilizing this to go into a client, if that client is on the newer view of QuickBooks, you know, things do change, for example, you may not see that prep for taxes under account and tools anymore. You'll be able to find that utility within your client's QuickBooks, under all apps, business tax, and then prep for taxes. So some slightly different routines or routes to get to the same spot. Wanted to share that. If you see some things that look a little bit differently, this is what you may be seeing of the new view or looking at into an account and suite where you can see your clients list a little bit differently there. So, I wanted to share that slight change before we continue on with looking at, prep for taxes. Now, by default, it's brought me here, because I've been here before, to this tax mapping section inside of QuickBooks Online. Initially, though, you would start with the year end task. This was the first time. Now this, by default, we give you kind of a boilerplate, an example of what you could use here for year end tasks. But this allows, again, for that standardization across all of your clients in your firm, so you're not having to juggle or shift how you're working with clients, be those the more basic business clients, the more advanced business clients. This keeps yourself, and especially if you have a team, everyone on your team working in the same pattern. There's no requirement, none at all, that you use this process. It's something that's here and available to everyone who has access to this client to be able to manage and see where things are at, to, edit it, to add additional tasks. This is available to you so that anyone managing this client or working on this client can see where the client is at in this particular process. Moving forward, we can see a few additional tabs like documents, which again helps us manage if there's any documents that have been added or associated with this client. Anyone working or doing this year end prep for taxes can see that information. And then again, you can make any adjustments you need to. This process here of making adjustments and reviewing them is something that will affect their books. This is something that any change here will impact their QuickBooks Online company file. So if a change needs to be made, you can do this. As I had mentioned, and I'm kind of sneaking this in because we'll talk about it in just a few minutes, if you need to make tax only adjustments that don't affect their books, you can do that as well, but not yet. So this process would be only for needing to make adjustments that do affect their books. You can further stay organized or get things sorted through this grouping and statements tab. And also to mention here, under tools, having the ability to download a standardized work papers pack, getting this information that's essentially, the same or as close to the same, right, because it's gonna be different for every client, but as close to the same format, I should say, for each client is also something that helps standardize this process. And what I have found I wish I could say every client, but it's just it's never every client. In a lot of clients, what I have found is one of the biggest hampers of efficiency are being able to work as quickly as they'd like and as accurate sometimes as accurately as they'd like is the bigger sticking point, not quickly is if things are presented in different ways. If you're communicating things or having things presented in different ways, you're having to spend that time to translate it or try to determine what is being shared this way. So standardizing something like your work papers, standardizing your processes and procedures oftentimes is the catalyst for moving forward more quickly and accurately when it comes to any task you may be doing, and that is what the initial stages of this prep for taxes utility allows you to do is to standardize that process. But as we began here, we end here too on the Tax Mapping tab inside of Prep for Taxes. This is where you're going to be able to essentially program, design, tell, I guess use the verb that you would like, you think best fits the process of getting the data from your client's books, from their QBO or QuickBooks ledger account into ProConnect Tax. Now these fields, a lot of them, I would say the vast majority, will be mapped by default, but you may have some that are unmapped. You can decide to go in and edit by clicking on the pencil icon, choosing where that information may need to be mapped to, and then hitting save. You may also want to adjust where some of the automatically mapped fields are at. You can do that the same way, clicking on that pencil icon and choosing where that information needs to be mapped to. As I mentioned, that will that will be kind of remembered, retained year over year, even client over client. So, as you I say that. Client over client, if you have more of a standardized process. So, if you're labeling things or if you have a different system for different clients, you may have to adjust those between clients versus if you had everything standardized and streamlined the same. I know that's more of an ideal than in a real life practice for the vast majority of clients and firms. The bottom line here is that a lot of this work, the lion's share of the work will be done for you, but you also have the flexibility and capacity to make any of these adjustments to where the information may need to go. And notice, by default, we have Intuit Pro Connect selected, but you could choose something like Lacerte or Pro Series here, and you can also adjust what type of return that it would need to be mapped into. Something that gets asked from time to time, which I like to mention here so it's not a surprise when we're working through this, I'm often asked or sometimes asked, how do I map multiple different QuickBooks clients into one tax return? And I could see where that could be possible, especially if you had, you know, a ten forty return and they had multiple Schedule Cs, Schedule E, they had multiple different activities you're wanting to map into it. And at this time, you're not able to do a many to one or mapping multiple QuickBooks Online clients or multiple QuickBooks Online activities into one ProConnect return. Maybe sometime in the future that can open it up, but as I mentioned at the beginning of our conversation on this, the clients are shared between ProConnect and QuickBooks Online. And so that client list is shared. It's kind of a one to one connection. And so being able to move data between clients that way is not currently supported. But again, as things develop, as we know that is a use case, we're not ignoring it and saying, Oh, that just never happens. Why would you need to do that? But as we continue to develop the platform, I would expect to see that at some point in the future to be able to say multiple different activities can flow into one singular tax return for a client. But to be clear, at this time, the mapping is one to one. There is not a way, presently, to map multiple activities into one single tax return inside of ProConnect Tax. Once you have settled down or kind of adjusted information, there's a few different things you can do here. Now, you may want to download these mappings, which is perfectly fine, which you can do here just by grabbing that CSV file. You're also able to print or download them here as well. You can update an existing return. So if the return already exists for this client, and this may not be something where the data already exists, but if it's a returning client, you may have kind of their basic return created, but you haven't updated this information yet. You can now update that return. Or if it is a brand new client, you don't have their return created yet in, ProConnect Tax, you can do that. You can create a new return this way. In the case of this client, we should have an existing client that we can map this information to or update their return with, and I do see it there. And even this option will allow us to create a new return. So, the example I've had it before happened where sometimes someone created a return for this client, but it's not one they're wanting to use. Maybe they created it for some simple what if scenarios or projections just to enter something basic, and they realize this isn't the main return, they to prepare a new return, you have that option here as well to just start a new return instead of having to update this client's return. Now, it's going to open up a new tab for ProConnect Tax. So, get out of that tab. And this is where we can see kind of the second or the final, potentially the final stage in this Prep for Taxes, which allows us to do more of those tax only adjustments. As I had mentioned, the information here will not affect your client's QuickBooks, information. So this will adjust information, but it won't adjust information inside of QuickBooks. It will allow you to adjust this before you bring it into the tax returns. So all of the mappings are going to be exactly the same as we just saw in prep for taxes inside of QuickBooks Online, But now, we can make any adjustments here that we need to for amounts, for mappings, and we can review that, that form, that schedule, wherever we're bringing the information into and see this kind of side by side. And when we're ready to import that information, we can click on import. Now, if you've imported before, it's gonna give you the date. And one thing to keep in mind too, as we think about what this will look like, you know, time over time, it may have been a long time since you last imported this, right? You may have made adjustments or changes, or maybe the initial import was just one piece of information. Regardless of the situation, anything that you import now will override. It won't append. It won't add to or subtract from. So if you have already, for example, just because it's on the screen, if you've already put in some amount for 18D credit card of this amount. If you put a new amount in this time, or if that amount has been changed since the last time you imported it, it's going to take this as the new amount. For the vast majority of cases, that's what we want to have happen, but I always like to alert that or make you aware of that because if you're expecting these amounts to be kind of a sum or a rolling list of things being added to, that's not how this works. But generally, because this is coming over from bookkeeping or accounting data, it should be updated over time and be added to within QuickBooks itself. So that usually, again, isn't a problem, but I wanted you to be aware of it. And when you're squared away, when you're ready with this, you can import this information into the return. And if you've imported this information, because I have, if I jump out here into my list of clients and I search for that client here, you'll notice that import was complete. Now, I didn't do it this time, but I did, you know, before. I can click on this import complete, and that'll let me repeat this process. I don't have to start this over from within QuickBooks Online Accountant to redo this entire piece just to make these adjustments again inside of ProConnect Tax. I can click on that QuickBooks import within the client list, within the Tax Hub of ProConnect Tax to be able to make any of these adjustments or changes, and then reimport that information here or create any adjustments that are needed. So, oftentimes, is the case. Maybe you didn't realize that it replaced it, we did need to add to the amount. You can go back in here and create that adjustment, make that change if necessary, without having to start over from the beginning. Alright. Perfect. As I had mentioned, we'd have just the polling questions. We got to the end of that, so let's jump to our next poll question. Excuse me. Okay, our next polling question, I'll leave this up for about a minute again. Prep for taxes is included for all ProConnect Tax clients. True or false? So take a big about a minute to answer that. I'll give you a quick countdown before we wrap up. I'll look at your questions, hopefully be able to answer some of those, and take a peek behind the scenes, see if anything needs my attention behind the curtain. Wonderful. That's a good question. And I think I'll mention here just because it's one that can come up. You know, is there a fee or is there a credit associated with prep for tax? It's kind of, I guess it's kind of related to this polling question. There's not a fee or a credit required to do the prep for taxes. In other it's not going to deduct your bank. It's not going to time you update the return, it's not going to use a new credit or charge you a fee to do that. But the clients that you're doing this for, they do, as this polling question is kind of alluding to, or directly asking about, they have to be a QuickBooks Online client. In other words, they have to have a QuickBooks Online subscription or a QuickBooks Ledger subscription in order to use prep for taxes. If you just go into ProConnect and add a client, yeah, it will appear. That client will appear inside of QuickBooks Online Accountant, but they don't have an active subscription. They're not set up in QBOA and QuickBooks Online Accountant or Ledger as a client, so you wouldn't be able to do something like prep for taxes for that client. You also wouldn't have any data, any bookkeeping accounting data that you'd bring over anyway, but that's something to keep in mind. If you're wanting to utilize this, you can really do the process as many times as necessary, but they do need to have an active QuickBooks Online or QuickBooks Ledger subscription in order to do something like prep for taxes, to get that data brought over from QuickBooks Online Accountant into ProConnect Tax. So we'll wrap this poll here in three, two, and one. So our kind of second to last category is invoices. Now, invoices are available inside of ProConnect without the need to use QuickBooks Online at all. But these are generated as a PDF and they're set separately. So this is something where we can generate a PDF invoice. You can essentially have that available to you, but it is going to be something that is generated as kind of a standalone document. Now you can share it if you're utilizing something like Intuit Link or if you have some type of secure portal or a way that you're sharing documentation or material with clients, would work just fine that way. But it is a more, a more manual way to invoice. In addition to that, if you're using and have client if you have clients and this is not they don't have to be clients with subscriptions. Any client can be invoiced with QuickBooks Online Accountant so that you generate that invoice and send it, integrate with QuickBooks payment. So if you have the ability to have it set up inside of QuickBooks to receive, you know, credit card payments, etcetera, you can utilize that as well. So if you're using QuickBooks Online Accountant today to collect or receive payments, you can have that full integration there as well. If you're using maybe some type of application that integrates with QuickBooks Online Accountant to, you know, have that information pulled in, you could do that as well, but this particular functionality is specific to QuickBooks Online Accountant to generate and use the invoicing functionality found inside of QuickBooks Online Accountant for, again, any of your clients, not just the clients that have active QB, QuickBooks Online subscriptions or QuickBooks Ledger subscriptions. So let me shift back. We're gonna look at those invoices here just briefly. Me move things back around here, and we'll take a look. Perfect. Let me shift things over. There we are. So we're back where we left off. We're on our in ProConnect tax. And as I mentioned, if you go under the actions column here, we can see the ability to invoice. This will let me put in information. I can create lines and templates and have this information essentially set up for any of my clients that I have. But this is something that's being used to create that PDF document just to share the invoice. It's not something that we're using that's going to be emailed to the client or sent directly from this particular platform or allow them to make a payment through this document. This is simply creating a PDF form that you can then share with this client as needed or save with their material, and then utilize some other process for, again, collecting that payment for the client. The other option which integrates with QuickBooks Online Accountant is the invoice via QuickBooks. Selecting that option, as we can see here, it's gonna give us a little bit of a heads up what's gonna happen. It's going to use the QuickBooks invoicing tool. It's integrated. It's not something we have to use, just as before, use a separate account. It's part of our QuickBooks Online account view as part of this shared platform. This will create an invoice here, and you can use the invoicing functionality from QuickBooks Online instead of having to utilize it within ProConnect Tax. Now, there are many different ways you can manage this. We even have AI capabilities that will help autofill this information based on the amount. So I highly encourage you to take a closer look at the invoice. It's similar to, as I mentioned earlier, for things like the receipts and the bank feeds. A little bit out of scope here for going into the weeds of how this process works, how to set up the different invoicing functionalities. But as you can see, we have given you all kinds of resources to see how it works, to do a tour of this process, and as I said earlier, even have an AI assistant that can help autofill this information if you ever need additional assistance. Notice you have the take tour option here, as well as the same places I mentioned before, the help, the accountants community, our knowledge base, to be able to request that, to get resources on how to utilize these invoices. But as you can see, just as a basic setup, I can see the ability to add those services, which you can create and add. So you can create, you know, custom services line items that you would need to enter here that you can have descriptions for and rates, have that information pre populated so that you're just selecting it from that list, have all these calculations and all these even different notes and memos set up so you're not having to do this each time you generate an invoice for a client or you're not having to figure out what do I need to include here. And then on top of that, you're sending this. It's not just printing it as a document. This can be sent to the client, and if you have the payment options enabled, you can see a wide variety of ways for clients to pay, like credit card, bank transfer, PayPal, or Venmo even, to set that information up. All of those available to you too if you're wanting to invoice through QuickBooks Online Accountant from ProConnect, you have that available to you. So those are the two different ways to invoice. It's another integration. Highly recommend this. This is a pretty convenient option, but and I think this is probably the beauty of the platform itself. It's not the only way. So as I mentioned earlier, I mentioned a few times now, all those apps that are supported are available. You may find additional tools, utilities, or billing methods, invoicing methods that will work better for your firm, and being in this platform allows you that flexibility to be able to utilize those different methods for what works best for your firm. Our final stop here is on access and permissions. If you've been in other sessions, like some of the kind of preliminary sessions for ProConnect, we maybe have talked about the different levels of, access and permissions inside of ProConnect. ProConnect has two different levels of user access, standard and advanced. Not every user needs advanced access, but you can see that standard is something that will support, for many users, the vast majority of what they need to do. But because this list the client list is shared within ProConnect Tax and QuickBooks Online Accountant, it's worth mentioning here that also your Teams, your user list is also shared, between the two platforms as well. So, if I jump back into ProConnect TACS and go to settings and manage and invite users, I like to show this because as you're adding users or editing user access, you'll notice this view role descriptions. This will go into detail about what each role is, and each role is going to call out what can be done inside of QuickBooks Accountant as well as ProConnect Tax. So, if you're trying to manage access in such a way that users have access to kind of basic functionality in both, you can use this as a reference to say, okay, if they have this level of access, they'll be able to do certain things in both places. There are also roles that are mainly, mainly used for something like the basic user access, but also more detailed QuickBooks. Excuse me. And if you're needing something here that's a little bit of both, I know there are some situations where, maybe you need someone that has basically full administrative access, for example, into ProConnect, like the Advanced Tax and Books admin, but for some reason you wanted to restrict access a little bit more on the QuickBooks Online side, you may come across that situation where it's not going to allow you to fully restrict things. If someone's an admin, they're an admin. That's something that has a higher level of permission. And because it's a shared platform, you're not able to restrict one side and not the other. There is a workaround that can be done right now. Again, I expect it will probably allow a lot more specifics into controlling access in the near future. But right now, if you find yourself in that situation where you're wanting to have a little bit more control over what they can do in ProConnect and what they can do inside of QuickBooks Online Accountant, there is the option to have that user set up. It's essentially two separate usernames or invite them two separate ways. Have one user for them with very specific permissions in QuickBooks Online Accountant, and one user with more specific permissions in ProConnect. That is an option that you can utilize, again, for some of those edge cases or some of those situations where you maybe wanna have more specific control across both. For the vast majority of users, referencing this list of roles, those descriptions, will help you determine what role best fits. And as a best practice or as a bit of advice, I always, always recommend it's easier to, start this process with more restrictive permissions and then add more as time goes on. So if you're not sure or if you're not quite sure if they need access to something, don't give them access. And then as time goes on, if you realize they need access, then it's easier to enable it than trying to work your way back. It's easier than trying to put everything back in the box later if you've given them access. Okay, I think that's all that we have covered for content. So, in the last minute or so, let's go through our final pieces here. The first is our last polling question, which is really more of something I leave open. If you have any additional questions you'd like to talk, especially in a sales demo or consultation conversation about ProConnect, about QuickBooks integration with ProConnect Tax, I like to leave this here just so you have an avenue. Of course, you can reach out to us through the usual ways as well, but this gives, me the ability to identify those of you that would like some additional conversation around this, how it would work for your firm, how you could utilize it going forward. And in addition to this, just as I've mentioned now several times throughout, utilize these communities and the support channel to get assistance, not just about some of those topics that maybe we didn't cover in fine detail today, but to get advice, discussions around best practices. It's a very, very valuable tool or valuable resource out there for you. The Education Center and Tax Personnel will also help you continue this journey of learning more about ProConnect Tax and integrations with QuickBooks Online, as well as other topics related to both. Perfect. Well, thank you all so much for your time here today. There is and will always be more and more coming when we consider integrations in this platform, because that's really the core of what we want to provide for you. Being able to have your work in more centralized location without having all those additional apps on top of it. At the same time, we also want to provide a platform that's flexible to meet your firm's needs and isn't so rigid that you have to do things a certain way, but you have that option and an option that's generally well defined, well developed, and helps automate those tasks end to end, but also within each process that you're doing or each task you're trying to complete as well. Thank you again for your time. Hope it was beneficial to you, and until next time. Bye for now.